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Reconciliation of Want Versus Should

June 16th, 2008 | No Comments | Posted in future IT, green, organisational

I used to be passionate about exploring environmental issues in my current role, but then was subjected to too many brochures, sales pitches and offerings that I was green-washed and am now somewhat disinclined to engage in lengthy conversations about green IT initiatives.

Please don’t misunderstand. I am convinced that IT has a huge environmental responsibility and that IT can singularly reduce carbon reductions more than any other functional area. I am actually a little disappointed by the lack of truly innovative ideas coming out of the industry, since it seems to me that there are almost limitless ways that technology could reduce your/my carbon footprint. Yes, consolidating data centres is important. Using video-conferencing instead of travelling for meetings can be hugely beneficial. But we’ve known that for a while. So what else can we think of?

Understanding how we behave can lend itself to some interesting environmental innovations since we can look at what then might have the greatest benefit. For example, although we recycle paper and toner cartridges, the fact of the matter is that we print unnecessarily and this wastes energy, consumables not to mention all of the associated manufacturing and production effort. Research suggests that 45% of print jobs are one-offs (such as agendas for a meeting), and that 20% of all print jobs are forgotten once the “print” button is hit. This is then the driver behind innovations such as the re-printable paper that Xerox is researching, which will enable paper to be re-used over and over on the fly.

This is what I think of when I think of innovation. It doesn’t have to be a brand new product/channel/service that no one has ever thought of before. We’ve had paper for millennia. We have ink for just as long. But what Xerox is looking at doing with these is very new.

What about an example on a *much* simpler scale? We’ve had the wheel for millennia. We’ve had suitcases for centuries. But a suitcase with wheels? So simple, but so impactful. I can’t imagine travelling with anything else. (And actually I probably couldn’t considering the amount of stuff that I take with me and my admittedly pitiful power-to weight-ratio!)

I understand that innovation is a hot topic right now. We are all experiencing market pressures from traditional and non-traditional competitors, and the Internet has changed consumer behaviour and expectations beyond that which most of us can realistically meet. We need innovation in order to respond, compete and differentiate. But please, please don’t label something as innovative if it’s not. I would hate to see the emergence of “innovation-washing”.

I know that large organisations can be difficult to engage with, and I wish that innovation could be the cure-all or the fast track through procurement for projects that are struggling to get momentum. But it can’t and shouldn’t be, and we need to work together to explore ideas that are both innovative and feasible.

I’m sure that this challenge is made still more difficult by the fact that everyone has their own definition of what innovation is. For me and my organisation, we define innovation not by the scale of the idea, but rather by its exposure. If the business is already considering it, or would have got to it as business-as-usual, it’s not innovation.

There are so many wonderful ideas floating around, and I would love to implement even 5% of the ideas that come across my desk. But unfortunately, many ideas aren’t innovative as we define it, and even those that are innovative aren’t necessarily feasible for me to tackle considering: the current financial landscape, complexity of our environment, risk appetite, competing or changing business priorities, our customers and so forth.

We will do what we can, which will always be less than we want to do. But that’s what keeps me hungry.

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Are We Focusing Enough on Corporate Culture?

June 15th, 2008 | No Comments | Posted in future IT, organisational

The theme at the Forrester Forum I attended was “Building Innovation, Driving Transformation”, which is why I was particularly interested in attending.

A lot of Forrester’s focus was on the immediacy of change in how IT engages with its business, as traditional IT models are being challenged by the business and market conditions. IT as we know it will continue to exist, in that we will always need a development capability, an operations capability and so forth. But there will be a new, elevated element that they’ve termed Business Technology (BT) that will focus on business architecture, innovation and synchronisation with an ultimate view to creating change and differentiation for the business.

I agree that we need fusion between IT and the business. As Paul Coby, CIO for British Airways said: “there are no business projects; there are only IT projects. There are no IT projects; there are only business projects”. As I see it, though, we already want to work together. How many times have you heard IT say “we wanted to do it, but the business wouldn’t invest”, or the business says “IT doesn’t understand our business and is far too reactive”. We both want more strategic involvement and collaboration with the other.

Creating a dedicated functional area to address this is important, I agree. Doing so harnesses particular skills and focuses them were they are very much needed. But organisational structure doesn’t create collaboration; organisational culture does.

I heard organisational culture defined as “what employees do when management is not around”. I like that one because it reflects the fact that culture is set at the top, and lived out - often very differently - by those on the rungs below. For example, how differently do you think that senior managers and operators might answer the following question: “I am empowered to make changes and improvements”.

Unless we embed a culture of collaboration and understanding across the organisation, we will never move forward together symbiotically, regardless of the structure that forces us to try. Cultural change takes time. It takes commitment from senior management. And it takes deliberate and calculated action to measure and modify as required.

I wonder how many companies focus deliberately on their culture as a means to facilitating organisational improvement and competitive differentiation? And how do you ensure that your corporate culture is conducive to building effective relationships, especially between historically diverse teams like business and IT?

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Update on my NAS Situation (Supply Chain Woes)

June 13th, 2008 | No Comments | Posted in customer experience

Just back from attending the Forrester Forum in Portugal, which I will blog about separately. I met some interesting people, had some fascinating conversations and had more sun in three days than I’ve had in three years! But I digress.

So back to the NAS device, which featured in my last blog entry. When I last left you, I was waiting for a replacement disk to arrive from Seagate. That came, and I installed it and we were hoping that the NAS would simply see the blank disk and extend the RAID over this new disk. That didn’t work. When I installed the new disk and started the NAS, it recognised that a blank disk was there, which I could see by the flashing light against Disk #2. Fine, as expected. It then tried to do a file system check, which we were also expecting. What we were expecting, was that the original disk #2 was thoroughly broken and that is why the NAS couldn’t load properly last time and used to get stuck at 41% of a file system check, but now that we had installed a new disk it should skip merrily through the file system check and start rebuilding the RAID.

Unfortunately, it got to 70% of the file system check and then froze. Hours later I finally conceded that it was still very broken, so rebooted it and bypassed the file system check. It started rebuilding the RAID and during this time I got hold of the logs and sent them off to Jose. Everything looked fine in the logs and the RAID was rebuilding, so of I went to sleep thinking all was well.

In the morning I looked at the NAS and all four disk lights were on, no pulsating blue power button. So I thought that all was well and thought that I’d download a couple of files from the NAS. It wouldn’t respond. Not to pinging, not to the RAIDar software, not to the Power button. Uh oh. Rebooting it again and this time it won’t even come to life. Dead. The power button flickers and flashes but it won’t even get the disks spinning. So Netgear come to the rescue - again.

They think that there is a problem with the chassis. Ouch. You’ll recall that this is no longer covered by warranty. But Jose has already sorted this out for me and as a goodwill gesture they are going to send me a new chassis (and by new I mean the latest model, since my model is no longer manufactured) but will not support it going forward as they’re going to transfer the warranty from my old chassis to my new chassis. Very generous of them and I’m again delighted by the customer service.

So I get home to package the chassis up. When I get home it looks as though “something” has been happening as disk #1 light is on, but it’s flashing as though it’s being rebuilt. I hope not, since I have no confidence that the RAID really has been rebuilt over disk #2, and therefore if both disk #2 and disk #1 are out of order, that’s 2 out of 4 disks gone and it’s goodbye forever. Sigh. But anyway…

So I turn it off, remove the disks and label them so that I can reinsert them in to the new chassis in the right order. I haul the heavy chassis to work and somehow find a box and bubble wrap to wrap it up in. I call A Novo UK on +44 208 443 8718 and quote my RMA number. They are going to arrange for Parcel Force to come and collect the device. And that was last Friday. I flew out to the Forrester Forum on Monday, thinking that when I returned to the office on Friday that my new chassis will have been delivered, and I can take it home and see what happens over the weekend.

Not so.

I get to work this morning and there is no parcel on my desk. So I call the mail room. Nothing there. I call reception. No delivery there, but by existing parcel is still sitting there waiting to be collected and could I call the courier company to prompt them to come and pick it up??!?!

So I call A Novo UK on +44 208 443 8718 and quote my RMA number once again. They are showing the job as cancelled. Come again what? Yes, that’s right, cancelled. By Parcelforce?! I assure A Novo UK that I’m VERY keen for this device to be picked up and keener still for the replacement device to be delivered, and so they reschedule the job to be picked up.

So I call Parcel Force on +44 8700 844 500 and get stuck in a series of voice recognition systems and “press ‘1′ for…” nonsense. I then get put through to Joseph. He looks in the system and he can see the job once I give him his reference number and is going to call the driver to find out why it was cancelled. He’s then going to give me a call back.

He never calls back. So I call him back. He does - to his credit - remember me. Maybe there’s something in my tone by this point that is unforgettable. Even money says that that had something to do with it. He apologises as he was expecting his manager to call me back. His manager, Djamel, still has not called me back as I write this blog entry. Apparently Djamel is going to have a sit down with the manager of their IT department since it appears that “it happens” that sometimes a job just doesn’t get in to the system. They can find the job if a customer calls and quotes the booking reference, but the job never actually works it way through the system and their work flow, so a driver is never assigned and the job goes precisely nowhere. Much like my NAS, sitting mournfully in reception. Still. A week later.

So apparently Parcelforce is going to assign a driver and get it picked up today. We shall see. This is clearly not the first time that this has happened. Firstly, Joseph from Parcelforce conceded that it has been known to happen. Secondly, looking at the Parcelforce website there is a dedicated link for “driver did not turn up to collect my parcel as requested“. Hmm, this is obviously known problem. Oh, and the solution on their website? “Can you please book again.”

Netgear has been fantastic from start to (what I hope is soon) the finish. Jose even sent me an email earlier this week to ask how I was getting on with the new chassis. When he heard about the courier situation he reported it to his customer service and also checked to see if Netgear was out of the new chassis, which might have accounted for the lack of action from Parcelforce. Fantastic customer service from Netgear and Jose.

UPDATE 16th June 2008: Apparently Parcelforce picked up the chassis on Friday 13th June and then delivered it to Netgear earlier today.  So imagine my surprise when I got a call from reception a moment ago advising me that Parcelforce was here - again! - to pick up my parcel today.  How very useless.

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The Kind of Customer Experience that Makes me WANT to Blog About it

May 28th, 2008 | 2 Comments | Posted in customer experience

image The saying goes that when it rains, it pours. And so when one thing breaks, everything breaks. It was supposed to be a fantastic long weekend, spending time on leisurely pursuits. Instead, my laptop had a moment, my wireless media server had a moment, but it was Network Attached Storage (NAS) - my life in gigabytes - that really and truly had a moment. Actually, if it had had a moment, I would have been delighted. In reality, computer said ‘NOOOO’.

I don’t know what your storage system is like. Perhaps you’re super-organised and have offsite copies and backups of backups. But I do not. If I’m working on something, it’s on my laptop. Otherwise, everything gets shunted over to the NAS. Photos. Files. Software. Movies. Music. Presentations. Project deliverables from the past. So when I tell you that the NAS had a moment, trust me when I tell you that I, consequently, had a moment.

When technology has a problem, I know the standard operating routine: reboot it. But it wouldn’t power down gracefully. It just kept blinking at me, the disk lights flashing a distress signal that may as well have been in Morse code. And so after much Googling and rebooting and pinging (and cursing), I called Netgear/Infrant/ReadyNAS Technical Support.

I have to admit that I never enjoy calling anyone’s Technical Support for anything. It’s a pride thing. It’s also a case of having very low expectations, which are generally never met, much less exceeded. I know the drill. My call is important to you. Calls may be monitored or recorded for quality control purposes. Please listen carefully as the following options have changed. [Insert irritating hold music here].

But imagine my delight when the call was answered after only a few rings.

Great customer experience tip #1: Talk to me!

And the transcript goes a little something like this:

THEM: What is the serial number of the device?
ME: Don’t know - it’s long since worn off the sticky label
THEM: You can also get the serial number via the web interface
ME: I can’t get it to boot, much less logon to the web interface. It’s a ReadyNAS NV bought sometime in 2006 I think…? (it’s around about now that I realise that the device in question is well outside the 1-year warranty period…)
THEM: OK, I can’t log a call without the serial number and it sounds like you’re out of the warranty period, but talk me through the issue and we’ll see what we can do regardless.
ME: [Wow, great attitude!]

Great customer experience tip #2: Care about me!

After explaining all of the sequences of boots and lights and results and what not, I get put through to a Level 2 engineer. After coercing the device with the software-equivalent of a crowbar, we ascertain that the device is stalling after 41% of a file system check. Firstly, why is it even doing a file system check? This generally means something is wrong with the storage. This is not what I want with respect to my NAS. Secondly, why is it getting stuck? Different question, same answer.

So in order to bypass the file system check, I simply need to hold in a button and wait for the lights to flash and then release it. No joy, file system check still starts and it still gets stuck at 41%. Engineer realises in a snap that I obviously hadn’t upgraded to the latest firmware, since file system bypass feature was only implemented in the latest firmware release.

Great customer experience tip #3: Know your products/services!

So to upgrade you simply go to the web interface and click on….no, wait, you can’t get to the web interface. Right, let me send you the full details via email of how to do this via a USB thumb drive, including scripts, which buttons to press when and so forth.

Great customer experience tip #4: Don’t just follow the script!

Fast forward about an hour and the new firmware has been installed, things flashed, devices rebooted. I call to confirm a step and a few outcomes. I couldn’t get through to my Engineer, Jose Tucci, and so he calls back within minutes. And apologises for not being available previously because he was tending to another call. And remembers my name and my situation without me having to catch him up to speed again or even quote a case number.

Great customer experience tip #5: Get involved and take it personally!

So after all of the resetting and rebooting and what not (throughout which Jose is saying all the right things, such as “this won’t delete your data, don’t worry” we realise that the device has reset its IP address and logon credentials back to the defaults. But don’t worry because Jose knows about Tip #3 and can instantly give me those. Without putting me on hold.

So while the device is feeling accommodating, I am able to logon and download the logs. GMAIL blocked the sending of said logs as it couldn’t virus scan them. (Note to Google: If it looks like a text file and and opens in Notepad like a text file then it is probably a text file. Just a thought.) So after trying a few other things - and almost in tears of frustration that there is yet another hurdle between me and a working NAS - I upload the logs to my website and email Jose the URL.

No problem, he downloads them from there and within minutes emails me to tell me of a big issue. Yes I agree that 37,700 ATA disk errors is about 37,699 too many! So he suggests that I remove and replace disk number two, post haste.

I’m a little irked by this, since a disk failed just weeks after I purchased this device originally. I mention this to Jose and he says that it could have been a bad batch, and he’ll check for me if I give him the serial number and part number of the disk in question.

Great customer experience tip #6: Don’t hide (potential) problems on your side!

Jose can’t find a history of anything relating to that disk batch. But then suggests that I try claiming the disk under warranty with the disk manufacturer because [insert information about warranty periods of disks and devices depending on when purchased from whom before/after merger].

Yes, I logon to the Seagate website and hey presto the disk is under warranty until 2011, so tomorrow it’s going back to Seagate for free replacement.

Great customer experience tip #7: Be on my side!

And at the end of all of this, you may well ask if everything is restored and back to normal. Well actually, that doesn’t matter. Even if the NAS never comes back to life, the customer experience was absolutely fantastic and that is what I will remember. 11 phone calls, 8 emails and 2 web downloads later (in the course of one day) I couldn’t ask for more. They cared. They listened. They tried. They really made me feel like they were there for me, on my side. Even when they weren’t obliged to. That is exactly the customer experience that I want to have.

Oh and they sent me a customer satisfaction survey to fill in. I hope that this blog post suffices :-)

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Would You Put Your Money Where Your Recruiting Mouth Is?

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You may have heard about the Zappos exit payment of US$1,000 that it offers employees to leave the company within a week of joining. I’m accustomed to seeing a sign-on bonus and of course there are redundancy payments and severance packages. But I’ve never before heard of a company dangling a sign-off bonus in front of new employees.

The Zappos stance is that they don’t want non-Zappos type people to stay, so they created a financial enticement for them to leave. Zappos has a very strong corporate culture that they want to cultivate, and I have to say as a Zappos customer that they are - in their own words - fanatically customer-focused. They are a real Retail 2.0 company…it’s just a shame for me that they don’t ship internationally, but it’s because they’re so customer-focused that they won’t do so. (They can’t guarantee delivery times but they do recommend companies that offer US mailing addresses and on-shipping).

Although Zappos is clear about the reasoning behind their sign-off bonus, they’re coming at it from an internal viewpoint: they don’t want their culture to negatively change. But I have a different viewpoint: I think of that sign-off bonus as a money-back guarantee that the Zappos employer is everything that you hoped and were promised it would be.

The fact that a company is so proud and so fiercely protective of their culture speaks volumes about their credibility as an employer.

I wonder how many others are so confident in their own sales pitch and employee experience as to put their money where their mouth is? And how many companies truly nurture and value their culture so much as to pay to defend it from internal influences?

(BTW, approximately 10% of all new employees take the money and run)

I heart Zappos.com

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